US Fleet Tracking Explains How GPS Tracking Can Help Companies Avoid Common Time-card Error Confusion

OKLAHOMA CITY (Aug. 15, 2014) – “I am going to be late! I am going to be late again!” Mike says aloud as he sits trapped in line for his breakfast, with five cars ahead of him and no way to escape the “fast lane.” If he were to escape however, he would not only have no breakfast, he would leave a fifteen minute ordeal empty handed.

Once Mike gets to work, he immediately starts the day, getting through the stack of work, he takes a fast lunch, and while he sits in evening traffic after five hours of overtime, he suddenly remembers the sign on his way out the door that clearly reads “Your failure to clock in and out of your shift mean you will not be paid.” UGH! He had forgotten again!

While most employers will go back and help an employee retain those hours worked one way or another, this scenario is no stranger to many people, and those who are in fleet management know that their workers are not exempt either. Fixing time-card errors can be a huge mess to fix and failure to keep correct time card documentation is only the start. The challenge in fleet management is not only do they have multiple employees and departments, which is the case in many companies, they also have the added element of their employees being in various locations and in mobile work spaces.

A huge perk of implementing GPS tracking into a business like this is that it gives an insurance policy for error, intentional and unintentional. GPS tracking provides these businesses a way to keep better track of their employees.

Time clock errors: A business is given the tools to eliminate intentional and unintentional time clock errors. With GPS tracking, the variable of incorrect time-sheet entry is taken out of the equation completely since the moment the engine is turned on, creating tabs on hours worked. The same is true for when the engine is turned off. This keeps the forgetful or the unethical employee’s mistakes at bay.

Human error: With manual entry, the payroll department no longer runs the risk of accidental duplication of time-sheet records since time-sheet information can be exported at any time.

Overtime: While owners would love to think that all their employees are honest about the hours they work, not everyone will be. From time to time, overtime is needed to complete a job, or an employee may be approved to work overtime hours. With GPS tracking, a business is able to record instances where a driver may be wasting time just to gain their overtime pay. A GPS tracking system will be able to pinpoint this type of behavior, while finding the most thorough ways to complete an assignment.

Virtual time card entry is just one of the ways that GPS tracking can help save time, money, and resources.

To view US Fleet Tracking’s GPS Tracker catalog click here.