Spring Cleaning and GPS Trackers

GPS tracker: Go paperless

Today is the first day of spring and just like homeowners who will be frantically jumping into their spring cleaning action, you may be thinking of making changes to your fleet business. Spring cleaning for fleet businesses can take a hectic office and make it an organizational, no-clutter, paperless dream. It would be much easier to focus on your business’ productivity if you didn’t feel like you were drowning in paperwork. GPS trackers can make this possible and easy for you.

Sifting through receipts in the file cabinet can be tedious! It’s scary to think of how much time is wasted by rifling through bursting file cabinets. Just a little tip; If you have paperwork that is over seven years old, it might be time to shred that. Let’s face it, having less paper means having a more rapid work environment; saving you time and money.

GPS trackers can help you manage so many things that will eliminate the need to keep around all that paper. Keeping track of important items like inventory can be done more flawlessly. GPS trackers also allow you to maintain other lists. For example, you would be able to track things like payment schedules, vehicle maintenance schedules, yearly tag renewals and more. Imagine being able to have alerted reminders sent to you via cell phone or e-mail.

With GPS trackers you would never have to rummage through a file cabinet to find financial records, because the GPS technology can help you keep track of invoices, payroll and overall accounting. An even better aspect is that you can print records stored in the GPS tracker system! Running your business doesn’t have to feel like you’re sinking. Spring cleaning that office and going paperless could save your fleet business and propel you into the digital age.

Give us a call to find out more at 405.726.9900! To view our GPS Tracker selection Click Here.

Tips To Help You Choose The Right GPS Trackers: Part 1

GPS tracker: Making your business better

In 2015, there is no doubt that many business owners have chosen to purchase GPS trackers for their vehicles. As a business owner, you may be wondering how to get your business started down this revolutionary path. GPS trackers can begin to help your drivers be productive and help your business save money and be prosperous. If you’ve thought about doing research on which GPS trackers are right for your business, we have a few tips you can check out. In part one of this series we will discuss two out of the four tips we have to offer. The first two tips we will discuss are going to be about you determining your business needs and corresponding the GPS features with your business needs.

1.) Determining your business needs: It important to include all department managers (and possibly other team members) that will be operating the GPS trackers in the decision making process, because GPS trackers offer many benefits. The automated reminders and GPS history storage can help other areas besides just the fleet department. Do you need help being reminded of vehicle maintenance? Do you need more efficient billing? Or do you need easier payroll? By including everyone from the business your entire team can figure out what your business needs the most.

2.) Corresponding features with business needs: So lets explain what would happen if you decided you wanted to make vehicle maintenance easier to keep up with, customer billing easier and make payroll go faster. That’s not a problem with GPS trackers. For example, there is no need to worry about inaccurate clock-in times, because GPS trackers can provide a time stamp of employee start time, track each stop a driver made and can even generate a report to reflect this information. The history of sales receipts and records can also make the record keepers job much easier. The GPS tracker system allows for print-offs of customer bills with the time stamp on it, so there is very little room for dispute. With GPS trackers, paper files can be a thing of the past. Vehicle maintenance reminders can be set so that you don’t have to manually track when the next oil change is due or when tires need rotated.

These are only two tips to help you decide which GPS trackers are right for you. Remember not to discredit the opinions of your other team members just because they aren’t drivers. Having different points of view will help you choose the best solution. In the end, having the features you need the most will make your business better.

Give us a call to find out more at 405.726.9900! To view our GPS Tracker selection Click Here.

GPS Trackers Make Billing Effortless

GPS tracker: Business just got easier

If you own a fleet business, you know that paper billing can sometimes become a hassle. Without GPS trackers there are possible customer disputes to handle, mathematics to cross check (possibly multiple times) and invoices to be re-written if they weren’t done correctly to begin with. Did you know that GPS trackers can make business transactions easier? You would definitely benefit from being able to simplify your billing processes, because it would be saving you time and many headaches. GPS trackers can save your fleet business money by tracking necessary data for effortless billing. Regardless if your fleet is large or small, this type of record keeping is critical for preserving your business’ efficiency.

Drivers will be able to have paper-free “notes” starting from the time that they leave your facility to respond to a customer call. Your drivers will no longer have to manually record the number of miles they drove or the time they spent at a job site. GPS trackers automatically capture this data so that your managers can make sure drivers are properly performing their duties in a timely manner. GPS tracker allow for prints to be made with date stamps on them. This will make it extremely difficult for there to be any misreporting on the driver’s part or the client’s, but more importantly customers will have exact, printable proof of when drivers were at their location for work.

Because the GPS trackers make it easier for the drivers to clock their work time, administrative tasks will be quicker to complete. The GPS trackers will store all the data needed. The GPS tracker features allow for historical storing of the collected data for retrieval at a later date. The administrative personnel can generate a report via the GPS tracker and print it off in order to quickly analyze information. Gone are the days of tedious computer data entry!

Billing can be the most effortless business activity in the world when you make use of GPS trackers for your company vehicles. Kiss paper billing, goodbye.

Give us a call to find out more at 405.726.9900! To view our GPS Tracker selection Click Here.