GPS Tracking: Avoid Timecard Error Confusion


Can GPS Tracking improve employee accountability?

“I am going to be late! I am going to be late again!” You say aloud as you sit trapped in line for your McMuffin with five cars ahead of you and no way to escape to the “fast lane.” If you could escape however, you would not only have no breakfast, you would leave a fifteen minute ordeal empty handed.

Once you are at work, you immediately start the day, get through the stack of work, take a fast lunch, and while you sit in evening traffic after five hours of overtime, you remember the sign on the way by the door that clearly reads “Your failure to clock in and out of your shift mean you will not be paid.” NOOOOOOOO! You forgot again!

While most employers will go back and help an employee retain those hours worked one way or another, this scenario is no stranger to many of us, and those who are in fleet management know that their workers are not exempt either. Fixing timecard errors can be a huge mess to fix and failure to keep correct time card documentation is only the start. The challenge in fleet management is not only do you have multiple employees and departments, which is the case in many companies, you have the added element of your employees being in various locations and mobile workspaces.

A huge perk of implementing GPS tracking into your business is that you give yourself an insurance policy for error, intentional and unintentional. GPS tracking provides for you, a way to keep better track of what your employees.

Time clock errors: You are given the tools to eliminate intentional and unintentional time clock errors. With GPS tracking, the variable of incorrect timesheet entry is taken out of the equation completely since the moment the engine is turned on, you have tabs on hours worked. The same is true for when the engine is turned off. This keeps the forgetful or the unethical employee’s mistakes at bay.

Human error: With manual entry, your payroll department no longer runs the risk of accidental duplication of timesheet records since timesheet information can be exported at any time.

Overtime: While we would love to think that all employees are honest about the hours they work, not everyone will be. From time to time, overtime is needed to complete a job, or an employee may be approved to work overtime hours. With GPS tracking, you are able to record instances where a driver may be wasting time just to gain their overtime pay. Your GPS tracking system will be able to pinpoint this type of behavior, while finding the most thorough ways to complete an assignment.

Virtual timecard entry is just one of the ways that GPS tracking is here to save you time, money, and resources. At US Fleet Tracking, our goals, are your goals. Let us know how we can help.

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